The Forest of Dean Motor Club respects your privacy
and we will only use your
information in the way we describe in this notice.
When using your information we aim to be fair and transparent, and to follow
our obligations under UK data protection laws. Your information is used for
administering club membership, activities and competitions.
The
Forest of Dean Club is the data controller for the purpose of GDPR and the Data
Protection Act 2018. Our contact is fodmotorclub@gmail.com
Collecting
your information
We
collect your information when you fill in membership application or renewal
forms, and competition event entry forms. You can give us your information
using paper forms or online forms. The information you give us may include your
contact details (name, address, telephone number, email address), personal
information and identifiers (date of birth, membership number, competition
licence number), and other information (vehicle details). When you give us
information about another person, such as a child, parent, guardian, or
emergency contact you should let that person know that you have given us the
information. If you are under 18 years old, we will also ask for information
from your parent or guardian.
Using
your information
We
use your information when you first apply to become a member of The Forest of
Dean Motor Club and then to administer and renew your club membership, and
provide you with member benefits. We also use your information when you enter
club events. For competitions, we will publish some of your information in the
programme and the results, which will be in the public domain. Your information
is used in these ways to fulfil our contract with you.
We
may ask you for emergency contact and next of kin details which we will only
use in an emergency, and which is use for a legitimate interest. You should let
the contact and next of kin know that you have given this information to us.
We
might use your information to send you marketing messages by email, but only if
you have agreed that we can do this by giving us your clear consent – and you
can change your mind at any time just by letting us know. We will not sell your
information to another organisation.
To
support your lifetime relationship with motor sport and The Forest of Dean
Motor Club we may keep your information indefinitely, unless you ask us to
delete it.
Sharing
your information
We
may share you information with the Motor Sports Association as required by its
General Regulations for governing motor sport, with other MSA Registered Clubs,
with medical personnel, or any other person if we have to comply with a legal
obligation. We may also share your information with service providers, for
example to print programmes.
Our
website
When
you use our club website we may collect information about you, in particular
your IP (Internet Protocol) address, by using cookies. We use this information
to improve your web experience. Cookies help us to recognise you when you
return to the website, and they may also help you to login securely to our
web-based services, including on line entry and payment. For more detail about
how we use cookies please go to our Cookie Policy.
The
club website might contain links to other websites such as online entry and
payment sites, partners, and advertisers. If you follow links to other websites
please review the privacy policy for each site because we are not responsible
for information you share on those sites.
Security
for your information
Your
information is held securely by us. We have taken all reasonable steps, and
have in place appropriate security measures, to protect your information. Your
information is not transferred outside the European Economic Area.
Your
rights
- You may ask us not to process your information for marketing purposes.
- You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
- You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you. You may make a complaint to the Information Commissioner (ico.org.uk).
This
privacy notice was last updated on 24 May 2018,
and we will communicate any changes to you.
